Austin Meeting Planner Service
by
Trusted by
Creative Corporate Meeting Planning in Austin
Everybody has a conference these days. Conferences for tech, conferences for wine, conferences for Espresso Machines. How is your organization stepping out of the box to create new and unique experiences for your meeting attendees? Coming up with new ideas can be challenging, which is why so many corporate meeting planners today are enlisting the services of creative event agencies to help them design and execute the perfect offsite meeting. By enlisting National Event Pros as your corporate conference planner, you gain the knowledge and expertise of an entire company dedicated to successful events working for your gain. We will gladly invest time into understanding your organizational goals and requirements, so that together we can execute flawlessly and create immersive attendee experiences.
Get a Free 30-minute Corporate Conference Planning Consultation
Corporate Conference & Meeting Venue Contracting in Austin
Planning an offsite corporate meeting or conference always begins with an idea or goal in mind. Once you and your team have decided just what the goal is, you have to identify a venue that can become the catalyst for making your goal a reality. The beautiful city of Austin is fortunate to be home to many incredible locations. From dedicated meeting spaces like the Austin Norris Conference Centers to more intimate locations for smaller groups like the Lake Austin Spa Center, there is no shortage of amazing corporate meeting sites. By choosing National Event Pros as your conference planner partner, we will facilitate the sourcing, negotiating, securing, contracting, and payment of your corporate meeting venue. Once the hard work is done, your meeting planner can start the process of turning your dreams into reality.
Meeting Logistics, Signage, and Staffing Solutions
With your event requirements well understood, and a site selected, the task of organizing your ideas and newfound location into a functional event, that delivers that necessary value to your attendees, can begin. Hosting a corporate meeting is an expensive prospect, and for the value proposition to be correct, we know that maximizing guest time is extremely important. Together, we will develop a schedule for your event that takes into account room locations, sizes, number of attendees, and necessary breaks. After a schedule is established, your conference planner will add polish and functionality by creating signage that not only reflects your event’s theme, but graciously leads guests to their respective locations. Finally, if you’ve ever been an attendee at a crowded meeting at a new hotel, you know that even with the clearest of schedules and impressive signage, it is easy to get overwhelmed and lost. Your conference planner will work with you to strategically deploy a concierge team throughout the hotel or venue that can help direct the flow of traffic and answer any questions that might come up. We call this designing the “flow” of your event.
Evening Socials with Interactive Entertainment
While many of your goals for your corporate meeting may revolve around knowledge, sharing company strategies, or setting goals together, a centralized aspect of having an offsite gathering is to give attendees a chance to network, develop relationships, and create meaningful connections that can have lasting effects on their work for months to come. In order to facilitate the deep, meaningful relationships between attendees, we have hundreds of social event strategies and team building activities that your conference meeting planner can deploy as breaks between breakout sessions, evening socials, or early morning icebreakers. Choose from an incredible rental inventory that includes Photo Booths, Virtual Reality rentals, Giant four-player Pac-Man, and so much more.
Catering, Contractor Management, and Every Detail
Tying together all the aspects of your next Austin corporate meeting or conference is the administrative overhead of selecting and contracting a catering company and menu, managing vendors, and keeping track of all the details. Our team of project management professionals can come alongside to document and execute on every task. We won’t be satisfied until you have the recognition you deserve for putting together such a great event.
Start with a free 30-minute corporate meeting consultation.
Tell us a little about your corporate conference or meeting, and we’ll get in touch to discuss the details.
Your team was absolutely AMAZING! All of the staff was incredibly friendly, knowledgeable and helpful. Everyone at the event loved each and every game and they were still talking about it at the office this morning. I couldn’t have managed such a successful event without NEP.Kathleen, Salesforce
As always, Lance and crew were punctual, pleasant, hardworking and a pleasure to spend the day with at out event! See you next year!Tracy, Microsoft
You all did an awesome job team. Truly appreciate how professional you were before, during and after the event. I know our team appreciated all the work you put into making this event successful for our team. Thank you very much.Chris, REI